Location: Hauppauge, NY

Job Title: Agency Associate, Part-Time

Department: Agency Relations

Reports to: Vice President of Network Services

FLSA Classification: Nonexempt

Job Summary:

• Primarily responsible for all member agency data input into computer database, monthly MIS report for HPNAP, back–up support for receptionist, inventory data input, and agency orders.

Essential Functions:

• Act as liaison between Food Bank and member agencies by responding promptly to agency calls, requests for information and complaints to ensure all questions are satisfactorily answered.
• Data entry, maintenance, and update of all agency information (includes all contact information: names, site, mailing addresses, billing addresses, telephone/fax/email information).
• Record keeping of all site visit logs.
• Maintain database of all agency status information.
• Maintenance of filing of all agency records.
• Ensure all Long Island Cares forms are properly prepared in keeping with FA/HPNAP/TEFAP standards.
• Data entry of agency monthly reports. Telephone follow-up with agencies as required.
• Data entry for monthly HPNAP MIS report.
• Monitoring agencies to ensure proper usage of grant money and consistency in ordering. Follow-up with agencies as necessary.
• Maintenance of annual TEFAP and HPNAP contracts. Ensure timeliness of preparation.  Includes review of all paperwork, appropriate filing as necessary, and follow-up as required.
• Assist, prepare, and follow up as required with ongoing agency training seminars, workshops, and meetings. Includes preparation of monthly orientation seminars for all new agencies/new agency personnel, including providing written procedures and warehouse tours.
• Back-up support for receptionist.
• Back-up support on agency orders.

Required Skills/Abilities:

• Excellent data entry and typing skills.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software.
• Good organizational skills and attention to detail.
• Ability to keep information confidential.
• Ability to work independently.

Education and Experience:

• High school diploma or equivalent required.
• Some data entry experience is preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Long Island Cares embraces a philosophy that recognizes and values diversity. 

Our goal is to attract, develop, retain, and promote a talented, diverse workforce in a culture where all employees will contribute to their fullest potential.

If interested, please complete the form and attach your resume and cover letter.