Long Island Cares – The Harry Chapin Food Bank works in partnership with our member agencies. On this page we post important information for programs to sustain and grow, working together to enable successful programs. If you have information to share, please contact Kristine ([email protected]).
Required for all potential agency partners. Recommended for new staff at existing agencies. Find out how Long Island Cares operates – including ordering procedures; delivery schedules; outreach program information; Gus’ Grocery. Includes an overview of HPNAP grants; TEFAP opportunities; JSY; Food Safety and Sanitation; Nutrition Education workshops.
If you use the Agency Orientation Slide Show, please email Sonia Perez at [email protected] to let her know.
Agency Orientations Workshops Cancelled until Further Notice
Monthly Statistic Reports are required for all member agencies. Back by popular demand, our On-Line Statistics Report is currently available! You can easily access the report on our Daily Menus & Reporting page or follow this link: www.licares.org/agency-support/daily-menus/reporting/ All monthly reports are due by the 5th day of the following month.
2020-2021 HPNAP Operation Support Expenditures Reporting Form
HPNAP Operation Support Reporting Form
IMPORTANT HPNAP GRANT APPLICATION INFORMATION:
The current HPNAP contract ends June 30th 2021. The New HPNAP Contract for 2021-2022 Food Support, Operations Support & Capital Equipment Grant Contract year period will be for 12 months, Starting on July 1, 2021 & Ending on June 30, 2022
Workshops and Trainings
Online Food Safety and Sanitation Training
Civil Rights Training
The USDA requires all recipients of USDA commodities to participate in mandatory Civil Rights Training on a yearly basis.
All staff and volunteer working with your agency (that participate in the food program you operate which receives USDA commodities, such as a pantry or cooking in a kitchen) must read the training document and then sign the USDA Civil Right Training Sign-In Sheet demonstrating they have completed this mandatory training. One person per agency should also request a Civil Rights Training Certificate (per attached training power-point).
Anytime a new volunteer or staff joins your agency and participates in the program that benefits from the USDA commodities, they must complete this training. Best practice would be to incorporate USDA Civil Rights training into your new staff or new volunteer orientation.
Please note that you do not have to provide a copy of this training sign-in to Long Island Cares, Inc. but instead are required to keep your Sign-Off Attestation Sheet on file at your organization for three (3) years.
Keep up with nutrition info; delivery schedules; HPNAP and TEFAP tidbits, and more. June 2021 Newsletter
USDA OMB CIRCULAR A-133
Not-for-profit organizations that receive over $750,000 per year in Federal awards for fiscal years beginning on or after January 1, 1990, are subject to OMB Circular A-133. To help you meet this requirement, Long Island Cares has prepared a statement showing all of the commodities received by your organization in 2020. This listing will show the item description; number of cases delivered; gross weight of items and USDA value. This statement will be mailed to your organization.
Click here for more information OMB Circular A-133. TEFAP regulations begin on page 99.
LI Cares has a very large database of individuals looking for special projects or placement at pantries and meal programs. Do you have a special event coming up that will require additional volunteers? Or are you looking for more volunteers to help with your existing program? If so, please use our volunteer request form: Volunteer Request Form Remember – all responses will be sent to you. LI Cares will not be screening any responses. Email the completed form to Nancy: [email protected]
Reminder to all TEFAP Agencies – USDA requires that all programs that accept and use or distribute TEFAP commodities must attend Civil Rights training annually. For more information, please contact Michele @ 631-582-3663 ext. 134 or [email protected]
SPECIAL TEFAP NOTICE: New TEFAP REQUIREMENT for all faith based organizations distributing TEFAP foods to clients. Please read this immediately and post the flyer requested.
- FD-138 Written Notice and Referral Requirements for Beneficiaries Receiving TEFAP and CSFP Benefits from Religious Organizations FINAL
- Attachment A – TEFAP – Written Notice Sample Poster
In accordance with Federal law and US Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis or race, color, national origin, sex, age, disability and reprisal or retaliation for prior civil rights activity. (Not all prohibited bases apply to all programs.)
Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print; audiotape, American Sign Language) should contact the responsible State or local Agency that administers the program or USDA’s Target Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.
To file a program discrimination complaint, a complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form, which can be obtained online, at: http://www.ocio.usda.gov/document/ad-3027 from any USDA office, by calling (866)632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Asisstant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must by submitted to USDA by:
Mail: US Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, DC 20250-9410
Fax: (833) 256-1665 or (202) 690-7442
Email: [email protected]
This institution is an equal opportunity provider.